Michael J Wright Archive Documentation

How to Submit Content - Curator's Guide

Quick Start

URL: https://submit.michaeljwright.com.au/

Purpose: Add images, writings, and metadata to the Michael J Wright Digital Archive

Who: Curators and authorized archive staff

Authentication: Cloudflare Zero Trust SSO (automatic)

Overview

The submission interface is a 6-step wizard that makes it easy to upload multiple files at once, automatically generate catalog IDs, and add both bulk and individual metadata to your submissions.

What You Can Submit

File Requirements

Step-by-Step Guide

Step 1: Content Type & Series

What to do:

  1. Select content type from dropdown:

    • Painting (P)
    • Drawing (D)
    • Sculpture (S)
    • Photograph (PH)
    • Poem (PM)
    • Notebook (NB)

  2. Enter series/collection name (optional)

    • Example: "Coastal Studies Series"
    • Leave blank if not part of a series

  3. Enter year of creation

    • Format: YYYY (e.g., 2024)
    • This will be used for catalog ID generation

Tips:

Step 2: Upload Files

What to do:

  1. Click the upload zone or drag files into it
  2. Select multiple files (up to 100)
  3. Review the file list
  4. Remove any unwanted files

Tips:

Quality Check:

Step 3: Catalog ID Assignment

What to do:

  1. Enter starting sequential number (default: 001)
  2. Review the preview of generated catalog IDs

How Catalog IDs Work:

Tips:

Preview Shows:

Step 4: Bulk Metadata

What to do: Fill in metadata fields that apply to all files in this submission:

Required Fields:

Recommended Fields:

Tips:

Step 5: Individual Titles & Overrides

What to do: For each file:

  1. Add a unique title (REQUIRED)
  2. Optionally override bulk metadata for specific files

Title Format: The system automatically creates: {Catalog ID}: {Your Title}

Examples:

Per-File Overrides: Click "Override bulk metadata" to customize:

Common Override Scenarios:

Tips:

Step 6: Review & Submit

What to do:

  1. Review the submission summary
  2. Check file count, total size, type, year
  3. Click "Submit to Archive"

What Happens:

  1. Files upload to Cloudflare Worker
  2. Worker creates Fedora containers with catalog IDs
  3. Metadata is converted to Dublin Core format
  4. Binary files attach to containers
  5. You're redirected to the archive homepage
  6. Content is immediately available in collections

Processing Time:

Success Indicators:

After Submission

Verify Your Submission

  1. Visit the Fedora repository:

    • Local: http://localhost:8080/fcrepo/rest/
    • Production: https://fcrepo.michaeljwright.com.au/fcrepo/rest/

  2. Navigate to the collection:

    • Paintings: /paintings/
    • Drawings: /drawings/
    • Sculptures: /sculptures/
    • Photographs: /photographs/
    • Poems: /poems/
    • Notebooks: /notebooks/

  3. Find your catalog IDs and verify:

    • Metadata is correct
    • Files are attached
    • Everything is searchable

If Something Goes Wrong

Files not appearing:

  1. Check browser console for errors (F12)
  2. Verify Fedora is running (Docker containers up)
  3. Check Cloudflare Worker logs (contact admin)

Metadata errors:

  1. You can update metadata directly in Fedora
  2. Or delete and resubmit
  3. See Curation Workflow for correction procedures

Partial submission:

Best Practices

Before Submission

Prepare Files:

Research Catalog IDs:

Gather Metadata:

During Submission

Stay Organized:

Quality Control:

After Submission

Document Your Work:

Quality Assurance:

Common Workflows

Workflow 1: Batch Upload 40 Paintings from One Series

  1. Step 1: Select "Painting", "Coastal Studies Series", "2024"
  2. Step 2: Upload all 40 JPG files
  3. Step 3: Start at 001 (or next available)
  4. Step 4: Add bulk metadata:
    • Description: "Coastal landscape studies from 2024 expedition"
    • Keywords: "Coast, Landscape, Australian art"
    • Medium: "Oil on canvas"
    • Dimensions: "76 x 101 cm"
    • Condition: "Excellent"
  5. Step 5: Add unique title for each painting
  6. Step 6: Submit

Result: 40 paintings (MJW-P-2024-001 to 040) with consistent metadata

Workflow 2: Mixed Content with Overrides

  1. Step 1: Select "Photograph", "Nature Studies", "2023"
  2. Step 2: Upload 10 photos
  3. Step 3: Start at 001
  4. Step 4: Add bulk metadata (shared by most)
  5. Step 5:
    • Photos 1-7: Use bulk metadata, add titles
    • Photos 8-10: Override keywords and description (different subject matter)
  6. Step 6: Submit

Result: 10 photos with mostly shared metadata, 3 with unique metadata

Workflow 3: Single Important Work

  1. Step 1: Select "Painting", leave series blank, "1987"
  2. Step 2: Upload single file
  3. Step 3: Use existing sequence number
  4. Step 4: Leave bulk metadata mostly empty
  5. Step 5: Add comprehensive individual metadata:
    • Detailed title
    • Full description
    • Extensive keywords
    • Complete provenance notes
  6. Step 6: Submit

Result: One painting with comprehensive metadata

Integration with Curation Workflow

This submission interface replaces the manual API steps in the Curation Workflow:

Traditional Workflow (Manual):

  1. Prepare files
  2. Create metadata JSON
  3. Use curl/Postman to POST to Fedora
  4. Upload binaries separately
  5. Verify containers

New Workflow (Submission Interface):

  1. Prepare files
  2. Open submission interface
  3. Follow 6-step wizard
  4. Submit
  5. Automatic verification

When to Use Submission Interface:

When to Use Manual API:

See the full Curation Workflow for end-to-end procedures including master file archiving and quality assurance.

Metadata Reference

All submitted metadata maps to Dublin Core standards:

UI Field DC Property Notes
Title dc:title Auto: "{CatalogID}: {YourTitle}"
Type dc:type Auto: Painting/Drawing/Sculpture/Photograph/Poem/Notebook
Creator dc:creator Auto: "Michael J Wright"
Date dc:date From Step 1 (year)
Description dc:description From Step 4 or 5
Keywords dc:subject Split into array
Medium dc:format From Step 4
Dimensions mjw:dimensions Custom field
Condition mjw:condition Custom field
Catalog ID dc:identifier Auto-generated
Series dcterms:series From Step 1
Rights dc:rights Auto: "Copyright © Michael J Wright. All rights reserved."

For detailed field definitions, see Metadata Standards.

Troubleshooting

Problem: "Authentication error"

Solution: Contact system administrator. Zero Trust SSO may need reconfiguration.

Problem: "File too large"

Solution: Files must be <50MB. Compress or resize before upload.

Problem: "Maximum 100 files exceeded"

Solution: Submit in batches of 100 or fewer.

Problem: Catalog ID already exists

Solution: Check Fedora for last used number. Start from next available sequential number.

Problem: Files uploaded but not in Fedora

Solution:

  1. Check browser console for errors
  2. Verify Docker containers running
  3. Contact administrator to check Worker logs

Problem: Wrong metadata after submission

Solution:

  1. For minor errors: Update metadata directly in Fedora (see Curation Workflow)
  2. For major errors: Delete containers and resubmit

Support & Resources

Documentation:

Technical Support:

Submission Interface:

Quick Reference

Catalog ID Format:

MJW-{TYPE}-{YEAR}-{NNN}
  P = Painting
  D = Drawing
  S = Sculpture
  PH = Photograph
  PM = Poem
  NB = Notebook

File Limits:

Metadata Recommendations:

After Submission:

Document Version: 1.0
Last Updated: November 6, 2025
Contact: curator@michaeljwright.com.au (example)